Below are forms and procedures that will be useful for your academic career at the School of Divinity.
If you have any questions about any academic policies or procedures, please contact the Office of the Academic Dean.
Email: acadiv@wfu.edu
Phone: 336.758.4157
What do you need to do?
Note: A full description of all Policies and Procedures related to academic affairs at the School of Divinity can be reviewed in the Academic Bulletin.
The Add Period starts on the first day of classes and is open for two weeks. You can also use the Add Form to change a grade option, register for more than 16 credit hours, and change flexible credit hours.
The Drop Period starts on the first day of classes and is open for four weeks. Students can drop a course through WIN during the first two weeks of the drop period. After the first two weeks and until the last day to drop, students must complete a drop form. Note: Students cannot use a drop form to withdraw from school.
The School of Divinity encourages students to declare a concentration as soon as possible in their course of study in the MDiv program by submitting a Declaration of Concentration form to the Associate Dean for Academic Affairs. Once approved, each student works with the concentration track director to design an appropriate course of study.
Please note that the following rules apply for requesting an Independent Study (IDS):
- An independent study may serve as a general elective course, not as a core course or an area elective.
- A student may take no more than six hours of independent studies in the MDiv program.
- A student must have a GPA of 3.0 in order to register for an independent study.
- A request for the study must be made in writing by the student to the faculty member.
- The faculty member must be convinced that special circumstances warrant the request.
- The terms for an independent study must be put in writing and agreed to by the student and the faculty member.
- No faculty member is obligated to offer independent studies.
- Credit varies from one to three hours.
The grade of I (incomplete) may be assigned only when a student is unable to complete the work of a course because of illness or some other emergency. The Incomplete Grade Form is signed by the instructor and deadlines are set by the instructor for when the work is to be completed. The form is filed in the Office of Academic Affairs. More information can be found in the Academic Bulletin.
Students may take courses using the Pass/Fail grade mode with the following limitations:
- You must have the permission and signature of the course instructor and your adviser.
- You can only use the pass/fail option on general elective courses, including courses used to satisfy a language requirement.
- You cannot use the pass/fail option on any required course, including disciplinary electives and any course fulfilling an area requirement.
- Excluding courses offered as pass/fail only, you can only choose to count 6 credit hours of pass/fail courses toward the MDiv.
- You cannot take more than 7 credit hours on a pass/fail basis in a single semester
All enrolled divinity students who must withdraw from the University may do so by completing a withdrawal form and submitting the form to the Office of Academic Affairs. Ordinarily, a withdrawal signals the intent not to return to the University. Students who intend to return to the University should follow the process for Leave of Absence. Withdrawal/Leave of Absence forms are available in the Office of Academic Affairs.
While forms completed prior to the semester drop deadline will not result in academic penalties, meeting the deadline may not prevent negative implications for merit and need-based financial aid. Withdrawing from the University within the period allowed for dropping and adding courses may result in partial or total charges for the term and may alter scholarships, grants, and loan amounts, according to the published schedule. Students who borrow under federal loan programs are responsible for repaying loans granted based upon full-time enrollment. Students are strongly urged to discuss the financial implications of all withdrawals from the University with the financial aid office.
Withdrawing from courses after the last day to drop courses and before the last day of classes may result in academic penalties. If a student withdraws after the drop deadline and, in the judgment of the professor, is passing a course, a grade of WP will appear on the transcript and does not affect a student’s grade point average. If in the judgment of the professor the student is failing a course, a WF will be granted and will appear on the transcript. The grade of WF does factor into a student’s overall grade point average and as such may negatively affect academic standing. A course abandoned with insufficient reason for withdrawal is assigned the letter grade F. Students who drop all courses are considered withdrawn from the University. A student who has withdrawn from the School of Divinity and wishes to return within one academic year must reapply with the director of admissions and enrollment management at least one month prior to the semester in which they wish to re-enroll.