Admitted Student Checklist

Congratulations on your admission!

What’s next? As you prepare to enroll, use the checklist below to ensure that you fully onboard as a Wake Div student!

Admitted for Fall 2019?

Join the admitted student Facebook group today!

 

Checklist last updated July 31, 2019.

Before You Pre-Register for Courses

 

Pay Your Deposit

Confirm your admission and intention to enroll by submitting the $150 admissions deposit by the date indicated in your scholarship offer letter. You can pay your admissions deposit using the enrollment deposit link on your application status page.

Fall Admission: by date on scholarship offer Spring Admission: by date on scholarship offer

Claim Your DeacNet Account

After your deposit has been received, you will receive an email notification to the email address provided on your admissions application with instructions on claiming your DeacNet Account online. Please follow all instructions and complete each step required in order to setup your WFU username and password. Please make note of the your username, password, and other pertinent information before completing the account claim process. Your Deacnet username and password is your gateway to all campus electronic resources like your WFU Google Mail, WIN (Wake Information Network), DEAC (Deacon Electronic Account Center), Research Databases through the ZSR Library, etc. If you encounter any problems with your Wake Forest username and password, please contact The Bridge (Information Systems Support Desk) at 336.758.4357.

Complete a Criminal Background Check

To provide a safe and healthy educational environment for all individuals, all entering students are required to complete a criminal background check. The purpose of a criminal background check is to identify incidents of sexual misconduct and abusive or inappropriate behavior which may impact safe and healthy interactions with various constituencies. Note: no charges or past offenses will necessarily disqualify an applicant. Detailed instructions are available hereThis is only required of U.S. citizens.

Order your background check.

Fall Admission: by July 15 Spring Admission: by January 7

Complete Your Financial Aid Requirements

Review Your Package

You will receive a hard copy letter in the mail outlining the details of your financial aid package, including institutional scholarships and any federal aid you are eligible for (loans and/or work-study). After you have claimed your DeacNet account, review your institutional, federal, and outside aid under the Virtual Campus section of the Wake Information Network (WIN). You will receive an email to your Wake Forest email account with detailed instructions on how to view and accept your aid.

Access WIN.

Complete the FAFSA and a Master Promissory Note

If you have not already done so, complete the Free Application for Federal Student Aid (FAFSA) immediately. This will ensure that any federal aid you are eligible for is made available for you. The School of Divinity’s school code for the FAFSA is E00429.

FAFSA Portal

If you plan on borrowing through the Federal Stafford loan program, you may complete the federal entrance counseling and Master Promissory Note (MPN) for the loan at any time.

Complete Your MPN

Complete the Student Health Service History and Immunization Form

North Carolina State law (G.S. 130A-152) requires documentation of certain immunizations for students attending a North Carolina college or university.  Student must submit certification of these immunizations. The completed form and required documentation can be sent to: Wake Forest University Student Health Services, P.O. Box 7386, Winston-Salem, NC 27109.

Access Student Health Forms.

Fall Admission: by July 15 Spring Admission: by January 7

Log in to your student health portal at http://shs.wfu.edu/ by clicking the Student Health Portal link in the left hand menu (access using your DeacNet username and password). You will then be able to check your compliance or to see what it is that you are missing.

Submit Your Provisional Documents

If you were admitted on a provisional basis you will need to submit the required document – like an official, final transcript showing the conferral of your degree. Details of what is need is outlined on your application status page checklist and in your admissions letter received in the mail.

Fall Admission: by August 1 Spring Admission: by January 7

Complete the Plagiarism Quiz and Review Honor Code

Plagiarism Quiz

This is designed to challenge your understanding of plagiarism and the ethical use of sources in academic writing. After you complete the quiz, your results must be shared using the “Share Your Results” dialogue box with the Office of Academic Affairs, by email: acadiv@nullwfu.edu.

Take the plagiarism quiz.

Honor Code

All students are required to read the acknowledge the Graduate Student Academic Honor Code. After reviewing the Honor Code, please print, sign, scan (or take a photo), and submit the completed acknowledged form to acadiv@nullwfu.edu.

Review the Honor Code.

Sign Honor Code Acknowledgement Form

Fall Admission: by July 15 Spring Admission: by January 7

Registering for Courses

Fall 2019 Students: You will be able and register for your first semester of classes beginning Monday, July 22, 9:00 a.m. until Wednesday, July 24, 7:00 p.m. A registration guide outlining all essential information related to registering for your first semester courses: including step-by-step instructions, and a sample course schedule and course descriptions is available.

Fall 2019 Registration Guide and Sample Course Schedule

Fall Admission: July 22 – 24 Spring Admission: early January 2020
Advising

Once you arrive for Orientation, you will meet with your adviser to discuss your semester schedule and make any last-minute adjustments.

View course listings and degree requirements.

Notes
  • First-year students cannot enroll in Ministry of Pastoral Care or Homiletics.
  • Students interested in the Religious Leadership in Food, Health, and Ecology concentrations are encouraged to enroll in the required gateway course.

Before Classes Begin

 

Request Your Student ID (Deacon OneCard)

The Deacon OneCard is the official Wake Forest University identification card used by all faculty, staff and students. The Deacon OneCard has many functions, including identification, library privileges, Deacon OneCard account access, card access and event admission on campus. To receive your ID card during New Student Orientation, you must upload your photo using the online portal.

Upload Your Photo.

Fall Admission: preferred by August 1 Spring Admission: by January 7

Waive Required Student Health Insurance and Wellness Fees

Student Health Insurance

Health insurance is required as a condition of enrollment for degree-seeking domestic graduate students at the School of Divinity and all international students with F or J visas (full information regarding eligibility can be found using the link below). Students who demonstrate coverage that meets the criteria may waive the insurance provided by WFU. Information on the waiver process can be found on the Enrollment/Waivers page. If you do not complete a waiver, you will automatically be enrolled in and billed for the Wake Forest University Student Insurance Program.

Enroll and or Request an Insurance Waiver.

Fall Admission: by August 1 Spring Admission: by January 7
Wellness Fee

This wellness fee grants access to campus wellness, recreation, and fitness facilities, equipment, and programs. Each semester’s charge ($174) will support the overall operation of the state-of-the-art wellbeing center facilities. Graduate students may opt out to have the fee waived online through the Wake Information Network (WIN).To waive, login to WIN > Personal > Wellness Waiver. Once the waiver is complete, it cannot be reversed. The waiver is good for fall semester only. The Wellness Center Fee will be credited to the student account in 2-5 business days. Graduate students who elect to opt out of the wellness fee will not have access to campus wellness, recreation and fitness facilities, equipment and related programs, such as intramurals and club sports. If you opt out and change your mind at a later date, you can obtain a membership fee on a month-to-month basis at a fee of $30/month.

For Fall 2019, the opt out deadline is Monday, September 9 so that graduate students can try out the WF Wellbeing Center facilities, equipment and programs for the first two weeks of classes before deciding whether they wish to opt our or not.

Already opted out? Email Mandy Martin to opt back in. Please provide your Student ID number. You must opt back in before the opt out deadline or you will have to obtain a membership fee on a month-to-month basis.

Did you know? The Well-Being Center hosts Deacon Family Hours every Saturday from 9:00 a.m. – 1:00 p.m. Anyone with a membership may have up to 4 guests complimentary. One guests may be an adult (spouse/partner) and the remaining guests are to be minors under age 18 (like children/siblings).

Access WIN.

Fall Admission: June 1 – September 9 Spring Admission: November 1 – January 15

Your Student Financial Account: Billing, Payment Plan, and Refunds

Billing

Student Financial Services uses DEAC (Deacon Electronic Account Center) as an electronic billing system that allows students and authorized payers to view student financial account activity in real-time, 24/7. Payments can be made via e-check through an Authorized Clearinghouse (ACH). You can access your DEAC accounts by logging into the Wake Information Network (WIN) and clicking on Online Bills. Information about how to read your bill can be found here.

Access DEAC.

Payment Plans

Wake Forest University offers students the opportunity to participate in an interest-free, monthly payment plan through FACTS Tuition Management. It is not a loan and no credit check is required. Click below for more information on how to enroll and how the payment plan works.

Payment Plan Information.

Refunds

Adjustments to charges, prepayments, financial aid disbursements and overpayments often result in credit balances on student accounts. A credit balance is indicated on the student account by parentheses ( ) surrounding the balance of your account in DEAC. Student account refunds are now available via direct deposit. For complete details on the refund process, please review the information on the Student Financial Services website.

How to Setup Automatic Refunds.

Update Your Contact Details, Sign a Photo Release, and Provide Your Emergency Contact Information

Provide your current address, who to contact in the event of an emergency, and sign a photo release.

Complete the Form now.

Find Housing and Connect with a Potential Roommate

We would like to help you in your efforts in finding affordable housing and roommates. While we cannot provide a roommate or housing matching service, we would like to provide you a forum through which you can match yourselves to your peers. Once you complete the form below, more information will be emailed to you about accessing a private webpage with the information of others looking for roommates.

Roommate and Housing Search Form

The Office of Admissions and Student Services has also put together a quick resource listing information about apartment complexes current students suggest for housing, several of which are located on the University’s shuttle lines.

Housing Resources and Guide

Connect with the Learning Assistance Center (if necessary)

The Learning Assistance Center (LAC) provides study skills training and counseling.  Students can learn to read critically, take notes effectively, manage their time, improve their motivation, increase their reading speed, and prepare for tests.

Assistance is provided through counseling and individual and group tutoring.

Students with a wide range of learning and other documented disabilities may also receive academic support, training, and advocacy through the Learning Assistance Center.

Register for Parking and Shuttle Information

Parking

Any student who wishes to park a vehicle on a university parking lot at any time of day or night– including after 4:00 p.m. weekdays, on weekends, during regular business hours of 8:00 a.m. – 4:00 p.m. weekdays, and during breaks, must register that vehicle with Transportation and Parking Services.

Commuting student vehicle registration begins Wednesday, August 7 at 10:00 a.m. During the purchase process, should your screen pause, continue to wait, as your order will be in queue. Do not refresh your screen or logout, as you could lose your place in the queue. Go on-line at http://parking.wfu.edu to register your vehicle. This website is also a great place to find information about parking during certain events like Thanksgiving, Winter Break or Spring Break. If you sign on before 10:00 a.m., you will receive a message that reads “No Permits Available.”

Important Notes:

  • Do not create a guest account. Doing so will prevent you from purchasing a permit. If you have already created a guest account, please contact Transportation and Parking Services before August 7.
  • It’s highly recommended that you go online prior to August 7 and ensure your vehicle information is correct, including the correct license plate number.
  • First year graduate students do not have the option for on-campus permits.

2019/2020 Commuter Student Parking Options:

  • Commuter Student On-Campus Permits – $550
    • Limited availability sold on a first come, first serve basis. See Waitlist Below
  • Commuter Student Off-Campus Permits

If you select an Off-Campus Church Permit, you can bring your vehicle on campus after 4:00 p.m. weekdays and on weekends and park in any general and non-reserved spaces on campus. Additionally, you are authorized to use 15 and 30 minute spaces weekdays between 8:00 a.m. – 4:00 p.m. for quick errands on campus. Exceeding these time limits will result in a citation.

Waitlist

  • Should on-campus commuter or off-campus church permits be sold out, you have the option to sign up on a waitlist for these permits. If space becomes available, additional permits may be offered to those on the waitlist, if your waitlist number is chosen.
  • Signing up on the waitlist does not guarantee receiving an on-campus parking permit. If on-campus permits are sold out, you should order either the Off-Campus permits to park at the First Assembly of God Church/Reynolda Village or Satellite permits to park at UCC. Both of these permits allow you to park on-campus in general or “non-reserved” spaces or lots from 4:00 p.m. – 8:00 a.m., MondayFriday and all day on weekends. Parking on WFU property without displaying a valid permit (day or night) can result in citations.

Special Note

  • Students that purchase a permit and will be going abroad or graduating in the spring must return the permit by December 20, to receive a partial refund (1/2 the purchase price).
  • Shuttle/bicycle riders or walkers who would like to park on campus after 4:00 p.m., MondayFriday and all day on weekends, should purchase a UCC Satellite permit to avoid citations. You must be registered to park on WFU property, day or night. Avoid reserved spaces and lots, as the rules are enforced 24 hours a day, 7 days a week.

Permit Distribution Information:

Permits ordered on or before August 20, 2019:

  • Pickup Date: Saturday, August 24 and Sunday, August 25
  • Pick-up time – 9:00 a.m. – 3:30 p.m.
  • Where: Transportation and Parking Services, Alumni Hall, Room 138

Permits ordered after August 20 or you did not pick up permits in Alumni Hall on above dates:

  • Pickup Time: Mon. through Thurs. 8:30 a.m. – 4:30 p.m. and Fri. 8:30 a.m. – 3:00 p.m.
  • Where: Transportation and Parking Services Office in Alumni Hall, Room 138. Expect long lines and delays for distribution at this location. Your Wake Forest ID is required to pick up your permit.

Place both permits on your vehicle immediately after picking them up. Only park where the permit you ordered allows, as permits must be displayed on vehicles no later than August 30.

Contact us:
Transportation and Parking Services
336-758-PARK
Parking@nullwfu.edu
Location: Alumni Hall, Suite 138
Lobby hours: Mon. through Thurs. 8:30 a.m.-4:30 p.m. and Friday 8:30 a.m. – 3:00 p.m.

Because of the high volume of calls we expect, if you cannot speak to someone, please leave a detailed message with your question/concern, name, WFUID number and a return contact number. We will return the call as soon as possible. It’s important to leave a return call back number in order for Parking and Transportation Office to return calls.

Shuttles

Ride the Wake is a system of complimentary shuttles available to the Wake Forest University community. Find schedules, get questions answered, and learn more about Ride the Wake and how it can help your travels to and from campus. You can also download the TransLoc Rider app, which offers real-time tracking of all shuttles and their expected arrival times at stops.

In addition, the app offers enhanced Safe Ride/OnCall service.  Instead of calling for such service, a rider can arrange to be picked up through the app.  Safe Ride/OnCall service is available every day from 5:30 p.m. to 7 a.m. The Safe Ride/OnCall app can also be accessed from the University’s LiveSafe app.

Find a Place to Worship

Finding a faith community to join during your journey at the School of Divinity is important, not only for support, but for spiritual growth and community involvement. To help you find a church, we’ve put together a Worship Opportunities Resource Guide with local churches suggested by current students.

Worship Opportunities Guide

Complete the Entering Student Questionnaire (ESQ)

As you prepare for Orientation, we will ask that you take a brief, yet important survey about your motivations for entering seminary at Wake Forest and your vocational aspirations called the Entering Student Questionnaire (ESQ). This survey is only administered in the fall of each year (i.e., if you were admitted in the Spring semester, you will be asked to complete the ESQ the following fall).

This is an important survey about your motivations for entering seminary at Wake Div and your vocational aspirations. It is administered by ATS, the Association for Theological Schools, our accrediting body. Please put your name on the first page and note that most students average between 85-95% completion rate (due to dynamic based questions that populate based on specific responses to certain questions). You should receive a successful submission screen upon closing out the survey.

Take the ESQ Now

 

Attend New Student Orientation

Orientation is required of all new School of Divinity students. You’ll receive helpful introductions to the MDiv program, as well as to the communities of Wake Div, Wake Forest University, and Winston-Salem.

Fall 2019: Tuesday – Thursday, August 20 – 22, 2019
Spring 2020: Thursday, January 9, 2020

International Students

All international students with F or J visas will need to meet several additional requirements prior to enrolling at the School of Divinity, including applying for a student visa and completing a certificate of finances.

Wake Forest Center for Global Programs and Studies