Other Ministry and Miscellaneous Positions
Below you will find a variety of ministry positions that are available.
- Berkeley, CA: Administrative Assistant, Academic Affairs Office
Posted May 2, 2013
Administrative Assistant for Academic Affairs Office
Since its founding in 1866, Pacific School of Religion (PSR) has served as a multi-denominational Christian seminary. PSR stands at a remarkable crossroads of faith and learning communities. PSR has formal relationships with three denominations: the United Church of Christ, the United Methodist Church, and the Christian Church (Disciples of Christ). Half of PSR’s students come from these three traditions. Other PSR students come from faith traditions as diverse as Quaker, Unitarian Universalist, the Universal Fellowship of Metropolitan Community Churches, the African Methodist Episcopal Church, and several other mainline denominations and new religious movements. For more information about PSR, please visit our website at http://www.psr.edu.
General Job Summary
The Administrative Assistant for Academic Affairs provides administrative support to the Academic Dean, Assistant Dean for Academic Affairs and Registrar, PSR faculty, adjunct faculty, visiting faculty and emeriti faculty as well as reception support to the Academic Affairs/Admissions offices. Responsibilities include providing administrative support for PSR courses such as assistance with class presentations, management and processing of course readers, online classroom set-up and support through Moodle, course evaluations, and course flyers. Responsibilities also include administrative support for the Dean including support for faculty committees, faculty publications (photocopying and mailing) processing correspondence for the Academic Dean and Assistant Dean; overseeing photocopying; book ordering; Internet searches; coordinating special projects for the Dean and Assistant Dean; event planning and supervising student workers, as needed. This is a full-time, benefited position.
Essential Duties and Responsibilities
Assistant to the Dean
- Communicate accurate and appropriate academic and administrative information to others regarding policies overseen by Dean and Assistant Dean
- Provide or oversee general administrative assistance such as copying, collating, collecting, printing, distributing, mailing, and sending letters and emails on behalf of the Dean, as well as manage the Dean’s calendar and schedule appointments as requested.
- Send faxes, mass mailings and other high quality correspondence for the Dean that is institutionally required (such as frequent letters of recommendation), but not personal letters, memos and emails.
- Occasionally sign time sheets of employees of other departments overseen by Dean as instructed by Dean, when Dean is unavailable to do so.
- Administer the process for tracking and keep record of adjunct faculty and adjunct courses and teaching /research assistants according to Dean’s requests and policies;
- On behalf of the Dean, issue and mail employment agreements/contracts for PSR teaching/reseach assistants and adjunct faculty, and coordinate employment paperwork with the Personnel Office.
- Assist Dean in calculating faculty FTE, in research for and production of reports for WASC or other inquiries and reports for Dean’s Office, as needed.
- Collect and maintain syllabi for all PSR courses.
- Administer, collect, and maintain course evaluations.
- Maintain the Dean’s files and archive materials in keeping with established record retention procedures.
- Welcome and facilitate transition of new faculty and Dean’s staff.
- Provide administrative assistance in faculty searches and reviews
- Arrange faculty activities and events, faculty and Dean’s staff farewells and welcomes as needed, which may include event planning and catering. Such events include Book Forums, faculty collegials, faculty dinners, the annual faculty retreat, and occasional special events.
- Coordinate campus hospitality for visiting faculty.
- Assist the Dean in other special projects, as necessary and as assigned.
- Hire, train, coordinate and supervise part-time student personnel as needed.
- Order office supplies as needed for the Dean’s office.
Reception and Office Coordination
- Shares reception functions for Academic Affairs/Admissions Offices.
- Oversee the general day-to-day operation of the office.
Faculty Support and Administrative Assistance
- Provide administrative support for faculty such as overseeing photocopying, collating information of various kinds, printing, distributing, mailing, and sending letters and emails, coordinating processes for gathering and printing of course Readers.
- Provide administrative support for faculty and Academic staff meetings (preparing faculty meeting packets for 8 meetings per year), faculty search committees, faculty standing committees, Student Services meetings, and Dean’s staff meetings, any ad-hoc faculty committees which may be created, the Academic Affairs Committee of the Board of Trustees; duties include production of agendas, taking minutes, gathering of resource materials and distribution of same along with minutes and meeting notices. Oversee logistical arrangements for these committees and meetings.
- Provide, update, and distribute all orientation materials for adjuncts and teaching/research assistants which may include communication with other departments in order to obtain office assignments, parking permits, keys, library cards, and other “orientation” and hospitality needs
- Assist with budgetary tracking and organization as requested by the Dean.
- Provide administrative support to adjunct, visiting and emeriti faculty, including orientation, assigning office space, and relaying email or messages to adjunct and emeriti faculty if needed. This may include overseeing photocopying, flyer creation, mail, emails, etc., for adjuncts, visiting and emeriti faculty.
- Provide/manage support for courses for core faculty, adjunct, visiting faculty, and emeriti faculty including contacting vendors for reader copies of course required/recommended texts, copying syllabi, coordinating processes for gathering and printing course Readers; posting readers on Moodle according to established protocols; helping put together PowerPoint presentations; setting up grading spread sheets in Excel for faculty, if needed.
- Manage and update faculty, adjunct faculty, and emeriti faculty contact information in Datatel, website and other databases as needed.
- Facilitate textbook orders from faculty and adjunct faculty for PSR classes.
- Send faxes, mass mailings and other high quality correspondence for faculty that is institutionally required (such as frequent letters of recommendation), but not personal letters, memos and emails.
- Open and sort mail if requested, and forwarding regular mail if requested, particularly for faculty on sabbatical
- Order and maintain supplies for faculty.
- Supervise student workers doing faculty administrative support, as needed.
- Notify students and others if scheduled appointments with faculty are cancelled. Also, notify students if class is cancelled.
- Maintain and update faculty, adjunct faculty, and emeriti faculty related pages on the PSR website.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- A B.A./B.S. degree (A.A. possible) and two years of executive administrative experience
- Proven ability to handle confidential material accurately and with sensitivity
- Demonstrated organizational (including paper and e-file maintenance) and project management skills
- Demonstrated reception & customer service skills, with strong interpersonal and verbal communication skills
- Ability to manage multiple projects and priorities with efficiency and careful attention to detail
- Ability to work with frequent interruption and side conversations
- Proficiency with personal computers, preferably PC Windows based environment, and the following applications & tools:
- Intermediate to advanced level proficiency with Microsoft Excel, Word, Outlook, PowerPoint, and Adobe Acrobat
- Adaptable and quick to learn new software and technology
- Experienced and comfortable researching the Internet and using technological tools
- Comfortable asking questions or asking for help when needed, or when unsure
- Adept at working flexibly and being part of a collegial team environment
- Ability to work in a multi-cultural and diverse environment
- A commitment to dismantling racism and competent at cross-cultural relations
- Familiarity with higher education and religious environments
- Graphic design experience creating flyers
- Knowledge of, scanning software, and Datatel/Banner/Ellucian database systems
- Familiarity with web production content management systems and basic HTML
Interested candidates should send resume and letter of application addressing specifically the qualifications of this position to: email@example.com. Please put “Academic Office Admin Asst” in the subject line. We will continue to accept applications until the position is filled.
PSR is an Equal Opportunity Employer
- Burlington, WA: Position with Tierra Nueva
Posted April 25, 2013
Tierra Nueva is an ecumenical ministry in Washington’s Skagit Valley that seeks to proclaim and participate in the ministry of Jesus among the most marginalized. That is expressed through our jail chaplaincy, migrant farmworker pastoral advocacy, gang ministry, recovery programs, and now, our micro-enterprises.
We started with Underground Coffee–ex-offenders roasting coffee grown by our Honduran partners.
Then came New Earth Farm–a beautiful organic farm where migrant ministry leaders are rooted.
And then New Earth Bread–a bakery built inside our women’s recovery house. We put it all together under a brand: “New Earth Works.” We’re online, we deliver to churches, we sell to local businesses. The dream came true.
The New Earth Works businesses (bread, coffee, farm) are designed to sustain and enrich the greater work of empowerment in folks on the margins who are responding to the call of Jesus in their lives.
We are looking for someone, then, who not only has a passion for such social enterprises, but who shares our vision of using small businesses to participate in Jesus’ reign and help take our business to the next level.
If you are interested, please email Nick Bryant: firstname.lastname@example.org
- Fort Worth, TX: Associate Chaplain for Religious and Spiritual Life
Posted April 8, 2012
Anticipated Position Opening Associate Chaplain for Religious & Spiritual Life
Texas Christian University invites applications for a full time, year-round position of Associate Chaplain. This position supports the Office of Religious & Spiritual Life (RSL) and the Division of Student Affairs, reports to the Minister to the University and works collaboratively with chaplains, campus ministers, religious life staff, student affairs professionals, student organizations, faculty, staff and members of the university community. The individual in this position will be able to assist students in exploring and articulating their own beliefs and values, help students develop an understanding and respect for the traditions of others, encourage students to identify their own spiritual needs and support students in making connections between faith, action and everyday life. This position will work with the RSL team in providing leadership for the religious and spiritual life on the campus. The department’s work includes, but is not limited to 1) overseeing student religious organizations, campus ministries and affiliated staff; 2) addressing matters of faith and spirituality through co-curricular programs, resources, presentations; 3) providing pastoral care, crisis response and worship to the campus as a whole.
In particular, this position is responsible for the support, development and administration of student religious organizations. This includes providing mentoring, leadership development, program assistance as well as advising the RSL Council of presidents, made up of representatives from over 23 organizations. In addition, this individual will oversee work with RSL programs including but not limited to faith-based social justice and service initiatives and coordinate university worship services on special occasions. This position also collaborates with divisional and university initiatives and the schedule will involve evening and weekend work in accordance with activities and programs of the University.
Qualifications: Two years experience with ministry in higher education or with young adults is required. Ideal candidates will have the ability to establish strong rapport with students of all faith perspectives and an ability to help others discern and articulate their beliefs and values. A successful candidate will also be able to help students engage in the spiritual and intellectual explorations of their own religious traditions as well as others and also have an appreciation for the connections between faith and social justice. Candidates should also understand the process of college student development with special attention to its moral and spiritual aspects and be able to provide pastoral care to a diverse population of students, faculty and staff. Very strong administrative, organizational, communication and interpersonal skills are necessary as well as demonstrated programmatic experience. Candidates should be able to work self-directed with deadlines, but also as part of a team. Successful candidates will hold a Masters in Divinity from an accredited institution and ordination or licensure from a recognized denomination.
TCU is located in Fort Worth, Texas just three miles south of downtown in a city of over 750,000. With an enrollment of over 9,000 students, a student/faculty ratio of 14:1 and over 118 areas of undergraduate study, TCU is committed to creating a world-class, values-centered university experience. Located on 272 acres, the residential campus boasts 13 residence halls and state-of-the-art sports and recreation facilities as well as access to NCAA Division I competition, right on campus. TCU is the largest of 17 colleges, universities and theological institutions associated with the Christian Church (Disciples of Christ), a denomination committed to demonstrating true community, deep Christian spirituality and a passion for justice. More than 60 religious affiliations are represented in the student body and there are over 23 recognized student religious organizations on campus, including groups for Christian, Jewish and Muslim students. TCU is an EEO-AA Employer.
Inquiries: Resumes with cover letters and a list of references will be accepted until the position is filled and should be submitted online through Human Resources at the link below once the position is posted. Applicants must upload a cover letter and resume after submitting the online application. The anticipated position posting will be late spring and the start date will be during mid to late summer. (https://tcu.igreentree.com/CSS_External/CSSPage_SearchAndBrowseJobs.ASP?T=20130311113340)