New Student Checklist
Congratulations on your admission!
Are you wondering what to do next to prepare for your enrollment at Wake Forest University and the School of Divinity, and your relocation to Winston-Salem? It is all exciting but can also be overwhelming. Below is a list that should be helpful to you. Items will be updated throughout the summer, so check back to make sure you’re set. As always, do not hesitate to contact the Office of Admissions and Student Services with any questions!
- Accept Your Admission and Pay Your Deposit
After you review your admission decision online, you will receive a hard copy decision letter along with a scholarship offer. Please complete the response form and return to the Office of Admissions and Student Services no later than the date indicated in the letter. The admission deposit is due, preferably, when you submit your response form. If you’d like to request additional time to make your decision, please let us know.
The form and deposit (check or money order made payable to Wake Forest University) can be sent to:
Wake Forest University School of Divinity
Office of Admissions and Student Services
P.O. Box 7719
Winston-Salem, NC 27109
You can also pay your admissions deposit online. Just email us for instructions!
- Send In The Provisional Items Related to Your Admission
If you are a recent graduate of an undergraduate or graduate program, and if you have not sent the Office of Admissions and Student Services a final, complete transcript from your previous institution indicating your final GPA and graduation date, please do so by August 1. Note: The transcript must show the conferral of your received degree(s).
You have already been admitted to the School of Divinity, so this transcript will not change or alter your status in any way. The Admissions Office simply needs a final transcript to indicate that you have completed your previous program.
Also, if you have provided unofficial copies of a final transcript, you will need to have official copies sent directly from the school by August 1.
Details of what provisional items are required from you are outlined in your admissions decision letter received in the mail.
Contact the Registrar at your previous institution and have an official copy sent to:
Wake Forest University School of Divinity
Office of Admissions and Student Services
P.O. Box 7719
Winston-Salem, NC 27109
- Complete the Mandatory Criminal Background Check
Wake Forest University School of Divinity is committed to providing a safe and healthy educational environment for all individuals. In an effort to fulfill this commitment, matriculation at the School of Divinity will be contingent upon the applicant’s successful completion of a criminal background check. The purpose of a criminal background check is to identify incidents of sexual misconduct and abusive or inappropriate behavior which may impact safe and healthy interactions with various constituencies.
The School of Divinity recognizes that people come to the attention of criminal justice systems for a variety of reasons. Accordingly, no charges or past offense necessarily disqualifies an applicant. Information resulting from the criminal background check will be maintained confidentially and will be disclosed to individuals on a need to know basis only or as required or permitted by law. Failure to comply with the criminal background check will result in the revocation of the offer of admission.
All new students are required to submit to a criminal background check by August 1 by completing the online process through Viewpoint Screening. Students will pay $16 for the background check.
For detailed information, follow these instructions. If you encounter any issues while completing your order, the Viewpoint interface offers a live online chat support option (located in the lower right hand corner of your browser window).
Want to view your results?
Return to the background check main page and click View Your Results. You will then be prompted to login with the email address and password used when you ordered your background check.
- Join the Admitted Student Group on Facebook
The Admissions Office will use the Admitted Student Group on Facebook to connect you with resources and information you’ll need for the transition to Winston-Salem and Wake Forest, and you can use this page to connect with future classmates. Let the conversation begin!
- Check Your Wake Forest Email
For those who have sent their deposit, beginning in mid-March, you will receive information about how to access Wake Forest email account. Wake Forest uses the Google Mail interface.
Make sure that you check your WFU Gmail email on a weekly basis. University Financial Aid and other offices will begin sending information to you. It’s simple! Go to http://www.google.wfu.edu and log in using the user name you received in the mail, and your updated password.
If you have not sent your deposit, you have not been assigned a Wake Forest email account. Once you submit your deposit, you will receive your login information within a week after it has been received.
If you encounter any problems with your Wake Forest username and password, please contact The Bridge (computer support desk) at 336.758.4357.
- Update Your Contact Information
If you have recently moved for the summer, the Office of Admissions and Student Services needs to know how to be in touch with you! If you haven’t already done so, update the office on your summer address, email address, phone number, etc., by sending a quick email to email@example.com.
- Complete Your Financial Aid Package Needs
Reviewing Your Financial Aid Package
Once you receive your Wake Forest user name and password in the mail, please review your Financial Aid Award through the Wake Information Network (WIN). All institutional, federal, and outside aid will be listed under the Virtual Campus section of WIN. You will receive an email to your Wake Forest email account with detailed instructions on how to view and accept your aid. You will not be able to review your aid package until you receive this email. All incoming students should be able to review their financial aid by June 1. Please review all requirements and messages to ensure that your aid will disburse at the start of the semester. If you plan on borrowing through the Federal Stafford loan program, you may complete the federal entrance counseling and Master Promissory Note for the loan at any time on www.studentloans.gov. If you have any questions or concerns about your financial aid award, please contact Tom Benza, Associate Director of Financial Aid.
Complete Your FAFSA
If you have not already done so, complete the Free Application for Federal Student Aid (FAFSA) immediately. This will ensure that any federal aid you are eligible for is made available for you. The School of Divinity’s school code for the FAFSA is E000429.
In-School Deferment of Previous Loans
Wake Forest University sends a monthly enrollment verification report to the National Student Loan Database Service (NSLDS). Student loan lenders, both federal and direct, use NSLDS to update a student’s enrollment status and confirm eligibility for in-school loan deferment. WFU can not send this report until the week after the first day of classes. Once this report is sent, lenders will automatically update eligible student loans into a deferment status. Keep track of your loan to ensure your enrollment status is properly reflected with your lender and to ensure you do not miss any payments should your loan enter repayment status before the NSLDS report is received.
Outside Aid Resources
The School of Divinity is dedicated to helping students find resources from outside organizations and agencies to help further offset the cost of tuition. We have created a helpful list of awards with essential details, including deadlines, web links, and contact information. You will need to apply for such funds directly to the agencies involved unless directed otherwise.
**If you are receiving outside aid from a denominational office, scholarship agency, organization, or donation, please notify Tom Benza. In your correspondence please include your full name, student ID number, amount of award, who the award is from, and when our office should expect to receive the funds.
- Your Student Financial Account: Payment Plan, Billing, and Refunds
Monthly Payment Plans
Wake Forest University offers students the opportunity to participate in an interest-free, monthly payment plan through FACTS Tuition Management. It is not a loan and no credit check is required. For more information on how to enroll and how the payment plan works, click here.
Student Financial Services uses DEAC (Deacon Electronic Account Center) as an electronic billing system that allows students and authorized payers to view student financial account activity in real-time, 24/7. Payments can be made via e-check through an Authorized Clearinghouse (ACH).
You can access your DEAC accounts by logging into the Wake Information Network (WIN) and clicking on Online Bills. Information about how to read your bill can be found here.
Any financial aid received (federal loans, work-study, your School of Divinity Scholarship, and any other outside aid) will be applied. If there is a balance left over, you will be eligible to receive a student account refund. If there is a balance due, you will be expected to pay the balance in full using one of the approved payment methods or by setting up a payment plan (see information above.)
Adjustments to charges, prepayments, financial aid disbursements and overpayments often result in credit balances on student accounts. A credit balance is indicated on the student account by parentheses ( ) surrounding the balance of your account in DEAC.
Student account refunds are now available via direct deposit. For complete details on the refund process, please review the information on the Student Financial Services website.
To sign up for Direct Deposited Refunds:
In order to participate in direct deposit, a student MUST enroll via WIN by completing the below three easy steps. This enrollment is only available via the student WIN login. DEAC authorized payers will not have access to enroll or change refund options via WIN.
Step 1: Sign into WIN/Personal Tab/Online Bills/Direct Deposit Authorization & Maintenance
Step 2: Enter your banking information under the ‘Accounts Payable Payments’ section of the form for reimbursements and student refunds and the “Payroll” section for student employment.
Step 3: Read the “Conditions Section” and click on “Submit Direct Deposit Information”. You will get a confirmation message that your information has been accepted. (You must click on submit in order to be enrolled for direct deposit)
Important Additional Information
- If you do not enroll in direct deposit, then your reimbursements and/or student account refund will be mailed to their primary residence in the form of a paper check. Student Financial Services will no longer disburse paper student refund checks from their office in Reynolda Hall. All expense reimbursements and/or student refunds will either be direct deposited or sent to the student’s primary address in the form of a paper check.
- If you elect to receive a paper check, please sure that your primary address is correct with the Admissions Office.
- A payment advice (a description of the payment processed) will be delivered to your primary WFU email address. This will allow you to save your payment advice electronically. The advice is to inform you that WFU has processed your payment and not that the funds have actually been deposited into their banking institution.
- After WFU processes the reimbursement, direct deposits can take up to two business days to be delivered to banking institutions based on individual bank processes.
- You verify that the payment has been deposited into your bank account prior to relying on those funds for withdrawal.
- If your banking account information changes at any time, go to WIN and make any necessary changes immediately.
- Housing and Roommates
Roommate and Housing Search List
We want to help you in your efforts in finding affordable housing and roommates. While we cannot provide a roommate or housing matching service, we would like to provide you a forum through which you can match yourselves to your peers. If you want to participate, complete the online form. We’ll then post your information on a private webpage and send you the link so that you can begin connecting with others who are looking for roommates and even may already have an idea of a place where they’d like to live.
Housing Guide and Resources
Looking for a place to live and not sure where to begin? We have put together a guide with a list of apartment complexes and living communities students suggest you look into, along with other resources for housing within close proximity to Wake Forest to eliminate excessive travel costs — either by walking or taking the free Wake Forest Shuttle System.
- Enroll In or Waive Required Student Health Insurance
Health insurance is required as a condition of enrollment for full-time, degree-seeking domestic undergraduate students in Wake Forest College; for degree-seeking domestic graduate students in the Graduate School of Arts and Sciences, School of Divinity, Schools of Business, and School of Law; and all international students with F or J visas (full information regarding eligibility can be found on the FAQ page).
Students who demonstrate coverage that meets the criteria may waive the insurance provided by WFU. Information on the waiver process can be found on the Enrollment / Waivers page.
The Fall 2014 enrollment and waiver form will be available through the SIP website starting June 3, 2014. The open enrollment period is June 3 – August 1 and this is the time for students to enroll or waive coverage. Deadlines and instructions will be communicated to you via email.
The School of Divinity is not associated with nor do we endorse a particular insurance plan. The Wake Forest University Student Insurance Plan is one option you may choose from. The annual cost of coverage is based on the age of the student. You can also review information from Guidestone Insurance Plans. They have asked that we share this information as a possible alternative for you to consider.
For questions please contact firstname.lastname@example.org.
- Complete Student Health Services History and Immunization Form
Shots and Immunizations (Student Health Services)
North Carolina State law (G.S. 130A-152) requires documentation of certain immunizations for students attending a North Carolina college or university. Student must submit certification of these immunizations PRIOR TO REGISTRATION. Documentation should be on or attached to the completed WFU Student Health Information Summary and Immunization Form provided by the Student Health Service in order to assure correct identification of the student. Note: The physical is recommended, but not required. However, all Divinity students must submit an official immunization record.
Acceptable documentation is a statement signed by the appropriate official(s) having custody of the records of immunization, such as a physician, county health department director or a certificate from a student’s undergraduate school containing the approved dates of immunizations.
Tetanus/Diphtheria/Pertussis Students must document three doses of a combined tetanus diphtheria vaccine (DTaP, Td, or Tdap) of which one must be within ten years of enrollment and one of which must have been Tdap.
Rubeola (Measles). Students must document two doses of live virus measles vaccine given at least 30 days apart, on or after their first birthday unless (a) they have a physician’s certificate which states that they have had measles prior to January 1, 1994, (b) they were born prior to 1/1/57, or (c) they have documentation of a titer indicating they are immune.
Rubella (German measles). Students must document that they have had one dose of live virus vaccine on or after their first birthday unless (a) they have documentation of a titer indicating they are immune, or (b) they will be fifty years old before they enroll. History of the disease is not acceptable.
Mumps Students must document two doses of live virus mumps vaccine given at least 30 days apart, on or after their first birthday unless (a) they were born before 1/1/57 or (b) they have documentation of a titer indicating they are immune. History of the disease is not acceptable.
Polio. Students must document that they have had a trivalent polio vaccine series and a booster on or after their fourth birthday unless they will be eighteen years old or older when they enroll.
- Hepatitis B Three-dose series required if born on or after July 1, 1994. Recommended for all students.
- Tuberculin skin test is required within twelve months of the University registration date for (a) students who may have been exposed to tuberculosis or has signs or symptoms of active tuberculosis disease or (b) students whose home country is other thanUnited States, Australia, New Zealand, Canada, Western Europe or Japan. If the student is known to be tuberculin-positive or if this test is positive, attach the chest x-ray results and record of treatment.
If you have questions or need more information, click here.
The completed form and required documentation can be sent to:
Wake Forest University Student Health Service
P.O. Box 7386
Winston-Salem, NC 27109
- Register For Parking and Shuttle Information
Registering for a Parking Permit
Please read the following instructions carefully.
Anyone student who wishes to park a vehicle on a university parking lot at any time of day or night, including after 5:00 p.m. weekdays, on weekends, during regular business hours of 8:00 a.m. – 5:00 p.m. weekdays, and during breaks must register that vehicle with the Parking and Transportation Office.
Vehicle Registration for commuting students will begin Tuesday, August 5, 2014 at 9:00 a.m. Go to the Parking and Transportation Website and click “Register Vehicle.”
First year students will not be able to log into the Parking Web Portal until their credentials download into our system in July.
Commuter on-campus and off-campus parking permits for the 2014/2015 academic year are limited and are sold on a first come, first serve basis.
Your commuter permit options are as follows:
- On-campus: $525 (these permits are limited and are sold on a first come, first serve basis.)
- Off-campus at Winston Salem First Church: $315 (these permits are limited and are sold on a first come, first serve basis).
- University Corporate Center (UCC) with Shuttle to Campus: $75
- Please note that if you choose an off-campus or UCC permit, you can bring your vehicle on campus after 5:00 p.m. weekdays and all weekend.
Since on-campus commuter and off-campus permits are limited, you have the option to sign up on a waitlist for these permits, should they be sold out. If additional space becomes available, additional permits for these locations will be offered to students on the wait list. Once you have registered your vehicle, you can sign up for the wait list online.
Picking Up a Purchased Parking Permit
If you ordered permits on or before August 24:
- When: Monday and Tuesday, August 25 and 26, between 9:00 a.m. and 3:30 p.m.
- Where: Benson University Center, Room 406
Expect long lines and delays for distribution. Your Wake Forest ID is required to pick up your permit.
If you ordered permits after August 24, or you did not pick up permits in Benson Center Monday or Tuesday:
- When: Wednesday, August 27 @ 8:30 a.m.
- Where: The Parking and Transportation Office in Alumni Hall. Lobby hours are 8:30 a.m.-4:30 p.m., Monday-Friday.
What To Do When You Receive Your Permit
Place both permits on your vehicle immediately after picking them up. Please park where the permit you ordered allows, whether they are on your vehicle or not.
Contact Parking and Transportation
336-758-PARK | email@example.com
Location: Alumni Hall, Suite 138
Lobby hours: 8:30 a.m.-4:30 p.m., Monday-Friday.
Because of the high volume of calls we expect, if you cannot speak to someone, please leave a detailed message with your question/concern, name, WFU ID number and a contact number to call you back. We will return the call as soon as possible.
Ride the Wake
Ride the Wake is a system of complimentary shuttles available to the Wake Forest University community. Find schedules, get questions answered, and learn more about Ride the Wake and how it can help your travels to and from campus.
- Your Student ID (Deacon OneCard)
The Deacon OneCard is the official Wake Forest University identification card used by all faculty, staff and students. The Deacon OneCard has many functions including identification, library privileges, Deacon OneCard account access, card access and event admission on campus.
In order to receive your ID card during Orientation, please upload a photo for your ID no later than July 1. You can log in using your WFU user name and password. Head-shots are preferable. Do not submit a photo in which you are wearing a hat or sunglasses. You should be the only person in the photo. Any necessary adjustments (e.g., cropping) must be made on your computer before you upload the photo.
Note: IDs will be distributed at Orientation.
- Connect with the Learning Assistance Center (if necessary)
The Learning Assistance Center (LAC) provides study skills training and counseling. Students can learn to read critically, take notes effectively, manage their time, improve their motivation, increase their reading speed, and prepare for tests.
Students with a wide range of learning and other documented disabilities may also receive academic support, training, and advocacy through the Learning Assistance Center.
- Registration for Fall Courses
As an entering student, you will register for classes the week of July 28 – August 1. You will receive complete instructions and registration guide from the Office of Admissions and Office of the Academic Dean in early July.
Once you arrive for Orientation, you will meet with your adviser to discuss your semester schedule and make any last minute changes.
For now, you can view the Fall course listing and new course descriptions on the Academic Resources page for students.
Here’s a suggested course of study for the Fall:
Fall 2014– 12 hours (13 hours if opt for an one-credit spirituality and art offering)
- OT I or NT I
- Church History
- Art of Ministry
- Elective, options include:
- Evangelicalism in North America
- Field, Table, Communion: Food and the Work of Ministry
- Markets, Justice, and Christian Ethics
- Classics of Contemplative Theology
- One-credit spirituality and art offerings, options include:
- Spirituality and Ministry in Architecture and Sense of Place
- Preaching and Worship in Sacred Time: Advent, Christmas, Epiphany
First year students cannot enroll in Ministry of Pastoral Care or Homiletics.
The requirements for the MDiv program are outlined here.
- Find A Place to Worship
Finding a faith community to join during your journey at the School of Divinity is important, not only for support, but for spiritual growth and community involvement. To help you find a church, we’ve put together a Worship Opportunities Resource Guide with local churches suggested by current students – view it here.
- Complete the Entering Student Questionnaire
As you prepare for Orientation, we will ask that you take a brief, yet important survey about your motivations for entering seminary at Wake Forest and your vocational aspirations. To make orientation check-in easier for you, complete the survey by Friday, August 16. If you are not able to complete it by then you will be asked to take it as a part of the check-in process at orientation.
>> Available Summer 2014
More information about the survey:
Every year the Association of Theological Schools (the School of Divinity accrediting agency) surveys entering seminary students around the country. They collect demographic and financial information about students and inquire about motivations for entering seminary and professional aspirations. Data generated from these responses are helpful to academic deans, student services and admissions offices, and faculty.
- Attend New Student Orientation
New Student Orientation is scheduled for Wednesday, August 20 through Friday, August 22, you’ll receive helpful introductions to the MDiv program, as well as to the communities of WakeDiv, Wake Forest University, and Winston-Salem.
>> More information coming soon.